Terms & Conditions

The Booking Form is a legal and binding contract; once submitted and confirmed all provisions in the Terms and Conditions apply.
A non-refundable deposit of $500.00 USD per person is required to secure and reserve your adventure. Reservations will be confirmed upon receipt of a signed booking Terms and Conditions sheet and deposit. If you make the initial reservations less than 45 days before the date of travel, full payment is due.
 
Flying Olive Adventures, LLC guarantees programs and classes of very high quality for small numbers of participants. The only way to ensure this and to have a continuum of quality, is to guarantee payment to all of the varied people involved in the running of a program; i.e., chefs, drivers, guides, innkeepers, etc. Therefore, it is not possible to refund, or even reapply a payment, as we still must run the program for those booked, and honor our payments to our suppliers. Because of this we require that you purchase travel insurance.

Final Payment
Final payment for your adventure is due by check to Flying Olive Adventures, LLC 60 days prior to the first day of travel. If final payment is not paid (or postmarked) within 7 days of the due date you will be subject to a $100 penalty fee per booking as we incur a great number of fees in wiring additional monies separate from the main travel group. Late payment may result in the cancellation of the program and forfeiture of your deposit. To pay your trip balance by credit card we require a $50 processing fee per traveler.

For clients residing outside the United States, the final payment will automatically be charged 60 days prior to the program start date to the credit card that was supplied for the deposit. By agreeing to the Terms and Conditions, international clients are authorizing this charge. If a client wishes to make alternate arrangements for final payment or to provide an alternate credit card, the client must contact Flying Olive Adventures, LLC at least two weeks before final payment is due.

Late Bookings
There will be a $100 USD late fee if the program start date is 14 days or less from the date the booking form is submitted. There will be a $200 late fee if the program start date is 7 days or less from the date the booking form is submitted.

Travel Insurance
WE REQUIRE PROOF OF PURCHASE OF TRAVEL INSURANCE to protect your trip investment and yourself while traveling. To view our insurance brochures and to view details of all policies available, please click here. In the instance where a travel claim is made, we are happy to assist with any necessary documentation to make your claim. Flying Olive Adventures, LLC cannot issue refunds or reapplication toward future trips. Additionally, should travel insurance be waived, you understand fully that all payments are non-refundable, non-transferable, and cannot be re-applied, even in the event of an emergency, catastrophe, or unexpected illness, accident, or death.

Cancellations
Deposit and final payment are nonrefundable and cannot be applied to another departure. The purchase of travel insurance, which covers cancellation due to medical reasons, default and/or airline strike, weather, etc. (please see policy for details), is required. Full refunds will be made if Flying Olive Adventures, LLC cancels a tour. Flying Olive Adventures, LLC may cancel any program at any time before departure for any reason, including insufficient participants to operate the program. Flying Olive Adventures, LLC will make every effort to follow any published itinerary, but variances may occur due to availability and factors beyond the control of said operator. Flying Olive Adventures, LLC may, at its sole discretion, substitute a service or good of similar quality for any stated in any itinerary. If a tour is cancelled, Flying Olive Adventures, LLC will make every effort to find a suitable replacement, but its liability is limited to a full refund of payment rendered.

Certification of Health
By making payment, traveler certifies that he or she does not have any condition or disability that would create a hazard or hardship for other travelers participating in the program and the traveler understands that health care standards, facilities and services in Europe may be different or inadequate for treatment of certain health conditions. Flying Olive Adventures, LLC makes no representations or warranties and disclaims any made regarding special accommodations or handicap accessibility on any program. Flying Olive Adventures, LLC reserves the right to decline accepting or retaining any traveler whose health or actions in Flying Olive Adventures, LLC ’s sole judgment impede the operation of a trip or the welfare or enjoyment of fellow travelers.

Flying Olive Adventures, LLC cannot accommodate any allergies, dietary needs or restrictions. It is the sole responsibility of the traveler to take care of their own dietary needs.

Meals
Meals included in the program are not “a la carte” and will be a carefully selected fixed menu reflecting the food of the region. If you have a food allergy, please advise, though we cannot make any guarantees for changes or modifications to meals to accommodate allergies or dislikes. There is always an abundance of food, so it is generally never a problem to avoid the foods that may cause an allergic reaction or that you do not like.

Refunds and Adjustments
There will be no refunds for any unused portion of the tour. Any additions to the travel itineraries before or after the adventure are the sole responsibility of the traveler. Should the traveler choose to arrive later or depart earlier to accommodate another travel plan, no refunds or adjustments will be made.

We hope that your program or class will be perfect! However, should there be any problem, your first recourse is your local contact. If not resolved, you MUST contact Flying Olive Adventures, LLC while you are at the program. If you do not, and wait until after the fact to register a complaint or advise us of a problem, there will be NO possibility of any price adjustment or refund.

Transfers
Where transfers are included, there is one scheduled group transfer for arrival and departure at a designated time and place. It is the responsibility of the tour participant to be at the transfer point at the designated time. Private transfers can be arranged for an additional fee. Please be advised that if you are arriving and/or departing on the dates of the program, a late arrival or very early departure may necessitate a special transfer at an additional fee. We would be happy to confirm transfers with you before you finalize your travel arrangements. Neither Flying Olive Adventures, LLC , nor its providers are responsible for late arrivals due to flight delays or any other reason. If you are delayed, we will do our best to transfer you to the program whenever you arrive, but please be prepared to pay an additional fee in Euros direct to the driver or transportation provider.

Tour Prices
All prices are per person and based upon double occupancy. If you are a single traveler, confirmation will be based upon and include the posted single upcharge for that specific program. (If you are a single traveler and wish to have a roommate, we will try to accommodate your request.) Triple room accommodations may be available upon request. Price is subject to change without notice as a result of adverse economic changes or currency fluctuations that may affect air/land transportation, hotels, or other related service providers.

Travel Documents
It is the responsibility of each tour participant to obtain and carry a valid passport, visa(s), and any other documents required by applicable government regulations. Non-US residents may require special travel documents. Check with your local embassy or consulate.

Responsibility
Flying Olive Adventures, LLC does not own or operate any of the suppliers of services or accommodations for your trip. As a result, it is not responsible for any negligent or willful act or failure to act of any such supplier or of any third party over whom Flying Olive Adventures, LLC has no control. Flying Olive Adventures, LLC and its representatives act only in the capacity of an agent of all air/land transportation, sightseeing, tour operators and hotels which provide services included in the specified tour. The individual tour participant agrees that and its representatives shall Flying Olive Adventures, LLC not be liable for any injury, damage, loss, accident, delay, or irregularity, liability or expense to person or property due to any act of default of hotel, air/land transportation carrier, restaurant supplier or other contractor rendering or providing services. Flying Olive Adventures, LLC and its representatives shall not be responsible for any expense or liability resulting from labor disputes, war, acts of terrorism, government restraints, weather conditions, sickness, pilferage or any other cause beyond their control. Flying Olive Adventures, LLC and its representatives reserve the right to accept, or to retain or refuse any person as a participant of any tour or to cancel any program of a tour if circumstances so demand. Flying Olive Adventures, LLC and its representatives reserve the right to cancel any tour prior to departure for any reason (including insufficient number of participants) or to change itineraries and/or substitute services or hotels of equal quality without prior notification.

Participant Agreement Release and Acknowledgment of Risk
Waiver and Release of Liability

In consideration of Flying Olive Adventures, LLC furnishing services to enable me to participate in one of its programs, I agree as follows:

I fully understand and acknowledge that culinary and travel activities have: (a) inherent risks, dangers and hazards and such exists in my participation in Flying Olive Adventures, LLC sponsored activities; (b) my participation in such activities may result in injury or illness; (c) these risks and dangers may be caused by the negligence of the owners, employees, officers or agents of Flying Olive Adventures, LLC , the negligence of the participants, the negligence of others, accidents, breaches of contract, the forces of nature or other causes; and (d) by my participation in these activities, I hereby assume all risks and dangers and all responsibility for any losses and/or damages, whether caused in whole or in part by the negligence or other conduct of the owners, agents, officers, or employees of Flying Olive Adventures, LLC, or by any other person.

I, on behalf of myself, my personal representatives and my heirs hereby voluntarily agree to release, waive, discharge, hold harmless, defend and indemnify Flying Olive Adventures, LLC and its agents, officers and employees from any and all claims, actions or losses for bodily injury, property damage, wrongful death, loss of services or otherwise which may arise out of my participation in Flying Olive Adventures, LLC‘s activities. Traveler further agrees to indemnify and hold Flying Olive Adventures, LLC harmless in respect to any claims arising in connection with the trip made by: a) third parties, which arise from the misconduct of the travelers; b) the traveler’s family members, dependents or heirs; c) third parties, which the traveler, their estate, their family member, dependents or heirs have sued, if damages are recovered from such third parties, to the extent the third party obtains any indemnification from Flying Olive Adventures, LLC except where the loss, injury, death or damage is caused by the reckless or fraudulent conduct on the part of Flying Olive Adventures, LLC , or their employees, guides, officers or directors.

I understand that Flying Olive Adventures, LLC reserves the right to take photographic or film records of any of its programs, and hereby agree that Flying Olive Adventures, LLC may use any such photographic or film records for promotional and/or commercial purposes without any remuneration to the traveler. The traveler agrees to assign all right, title and interest they may have in or to any media in which their name or likeness might be used to Flying Olive Adventures, LLC .
The venue of any dispute between the parties that may arise out of this agreement or otherwise shall be the Circuit Court of Kenton County, Kentucky, USA.

Please contact us at 513-532-2128 for additional assistance completing your booking or email us at flyingoliveinfo@aol.com and we will contact you promptly.